UPCOMING REGULAR BUSINESS/TOWN HALL MEETING
August, 29, 2021, immediately following the service at TriPoint. Town Hall portion will be the review of the Proposed 2021-2022 Ministry Plan. Business Meeting Agendas include Granting of New Members and Lettered Out; Nomination of At-Large Trustees; Ministry Matching Team Updates. Full Agenda will be posted soon.
When and Where are Business Meetings Held?
Regular Business Meetings shall be held as needed but no less than twice yearly for the transaction of any and all business. Such meetings shall be scheduled by the Senior Pastor or the Chair of the Trustees. Please see below the current list of Regular Business Meetings scheduled for 2020-2021: August 29, 2021. These meetings are held at 12:00 pm either on the Mulberry Campus or the St. Mary’s Campus. Please check back for location.
Annual Business & Town Hall Meetings shall be held in September for the purpose of adopting the Annual Ministry Plan, electing At Large Trustees, approve Ministry Team Leaders and Teams, announce Deacon Officers and Elect Deacon Council. The 2020-2021 Annual Business Meeting will be on September 26, 2021 at 12:00 pm, location to be determined.
Special Business Meetings. may be called for the transaction of business of an emergency nature or special importance by the Senior Pastor, the Chair of the Trustees or any officer of the Deacon Council. No business except that for which the special business meeting was called may be transacted. Next Special Business Meeting dates are July 11th and 25, 2021. Please see above.
Who is eligible to vote and what constitutes a Quorum?
All members who have attained the age of fifteen are eligible to vote. One hundred members present in person and eligible to vote shall constitute a quorum at any business meeting. “Majority vote” or “majority vote of the members present and voting”, shall mean more than half of the votes cast by persons entitled to vote, excluding blanks or abstentions, at a meeting at which a quorum is present. It is expected that voting will be accomplished in person in a business meeting. Nevertheless, absentee voting will be administered via a process to be set up by the Church Administrator. Members voting absentee may register their vote in writing by filing a hand-written ballot with the Business Office prior to the meeting. The form of the ballot, deadline for filing and all other associated procedures shall be promulgated by the Church Administrator. Such vote shall be counted as cast the same as those of such members who were present in person but shall not count toward meeting quorum requirements.
Are Business Meetings Open to the Public?
All Church Business meetings, including Team, Trustee and Deacon Meetings shall be open to any Church member except for those matters which may require an executive session. Executive sessions shall be defined as meetings or portions of meetings for the purpose of (i) private consultation regarding Church legal matters; (ii) discussing purchase, exchange, lease, or value of real property; (iii) discussing contracts for prospective gifts or donations; (iv) discussing personnel or to hear complaints against personnel; (v) considering matters related to an individual child; (vi) discussing admission to, or withdrawal of, membership; or (vii) any other matter of similar nature. Any participation by visitors in Team, Trustee and Deacon Meetings shall be in accordance with the applicable policies and procedures.
For More Info on Notice Requirements and Meetings, please see the Bylaws as approved 5221